Policies and procedures

Academic and Artistic Freedom Policy

Academic Date Setting Procedure

The intent of this procedure is to standardize the development of and to provide guidelines for setting academic dates.

Academic Programs Quality Assurance Policy

The purpose of this Policy is to provide an overview of the quality assurance processes in place at Alberta University of the Arts (AUArts) to ensure that AUArts students receive the highest possible quality of academic programming.

Academic Record/Transcript Procedure

Academic Scheduling Policy

This policy articulates the principles and priorities that inform decision making related to the scheduling of graduate and undergraduate courses to optimize the student experience as well as the use of academic space at AUArts.

Acceptable Use Policy

Acceptance of Philanthropy Policy

This policy ensures the consistent and ethical consideration of potential philanthropic gifts to AUArts and informs decisions on their acceptance. Once support has been received, the conditions of the agreement with the contributor must also be met.

Acceptance of Philanthropy Procedure

This Acceptance of Philanthropy Procedure outlines how the Acceptance of Philanthropy Policy is implemented.

Access to Information and Protection of Privacy Policy

Alberta University of the Arts (AUArts) is committed to ensuring the lawful and consistent collection, use, disclosure, and protection of information under its custody and control.

Adjunct Professorship Procedure

Administrator Emeritus Procedure

Admissions Procedure

The purpose of this procedure is to outline the admission process for all individuals who are applying for admission to graduate and undergraduate programs at Alberta University of the Arts (AUArts).

Alumni Recognition Awards Procedure (temporarily suspended)

Animals on Campus Policy

The purpose of this policy is to provide a safe, healthy, and clean environment for members of the AUArts community by restricting the presence of animals on campus and limiting any associated health and safety hazards, disruption, nuisance, and anxiety in the workplace.

Anniversary Date of Employment Procedure

Annual Review of the President Procedure

The purpose of the annual review is to enable the President to strengthen their own performance, to allow the President and the Board to set mutually agreeable priorities, and to inform annual decisions on compensation adjustments and other terms of the President’s employment.

Board of Governors Expenses Policy

This policy establishes the rates and principles for the payment of expenses to the Alberta University of the Arts (AUArts) Board of Governors.

Building Access and Key Distribution Procedure

Building Access Policy

Building Access Procedure

Capital Assets Procedure

To establish processes, accounting policies and financial reporting practices covering the various stages within the life cycle of tangible capital assets at Alberta University of the Arts (“AUArts”).

Classification Procedure

This procedure describes the process for the creation, alteration and classification of position descriptions within scope of the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Code of Conduct Policy

The Alberta University of the Arts (AUArts) is a public Board-governed institution operating under The Post-Secondary Learning Act. As a publicly funded institution, AUArts requires the highest standards of professional and ethical conduct from Employees and Governors.

Communications Policy

This policy outlines authority and scope to ensure communications are appropriate, coordinated, and effective.

Consolidated Graduate Studies Procedures

To provide a set of procedures regarding graduate programs at AUArts.

Continuance Review Committee Procedure

Contracting Procedure

Copyright Policy

Course Credit Matrix Procedure

Credit Curriculum Approval Procedure

This procedure ensures curriculum proposals receive due consideration based on principles of collegiality and recognition for disciplinary expertise. It is in place to ensure that all components of Ministry-approved programs are reviewed by appropriate parties and considered in a timely manner.

Credit Tuition and Student Fee Procedure

To define and document the procedures and guidelines pertaining to the administration of Alberta University of the Arts student credit tuition and fees for undergraduate and graduate approved programs of study.

Credit Tuition and Student Fees Policy

The purpose of this policy is to outline principles and processes supporting the development of credit tuition, program and non-instructional fee changes which are subject to approval by the AUArts Board of Governors.

Cyclical Review of Academic Programs Policy

The purpose of Alberta University of the Arts (AUArts) program reviews is to ensure students receive the highest possible quality of academic programming.

Cyclical Review of Academic Programs Procedure

The purpose of Alberta University of the Arts (AUArts) program reviews is to ensure students receive the highest possible quality of academic programming.

Death of a Student Policy

Alberta University of the Arts aims to respond immediately in a sensitive, caring, and professional manner when a student dies. To ensure that communications are not sent to a deceased student’s next of kin in error, the student’s file must be closed throughout the institution.

Death of a Student Procedure

When the death of a student occurs, it is the responsibility of the University to respond in an appropriate manner. This procedure has been established to ensure a sensitive, caring, and professional response.

Delegation of Authority Policy

Through the Post-Secondary Learning Act, the AUArts Board of Governors may delegate, in writing, any power, duty or function conferred or imposed upon it by the Act, except the power to make Bylaws. This policy establishes the powers, duties and functions delegated by AUArts Board of Governors to the President and CE

Delegation of Signing Authority Policy

Delegation of position signing authority is necessary for the ongoing administrative and operational requirements of the institution; however, the level of delegation must be placed with positions of appropriate responsibility to ensure a system of internal control sufficient to protect the assets of the institution.

Donor Recognition and Naming Policy

Duty to Accommodate Policy

Emeritus Policy

Employee Candidates for Political Election Procedure

Employee Exit Procedure

Employee Participation in Local Authorities Pension Plan Policy

Employee Recognition - Long Term Service Policy

Employee Training Policy

Faculty Assignment, Promotion and Appeal of Academic Rank Procedure

Faculty Performance Review Procedure

The purpose of the Faculty Performance Review Procedure is to provide feedback that acknowledges a faculty member’s achievements, identifies areas for improvement, and suggests opportunities for development.

Final Grading Procedure

The purpose of this procedure is to provide consistent application of processes related to assignment of final grades for undergraduate and graduate level courses at AUArts.

Financial Management Policy

This policy intends to ensure that Alberta University of the Arts (AUArts) provides appropriate and effective stewardship of university funds.

Fraud and Irregularity Procedure

This procedure outlines the process for identifying, reporting, investigating, and addressing instances of suspected fraud and irregularity at Alberta University of the Arts (AUArts). This procedure aims to protect the University's assets, ensure integrity, and maintain a culture of transparency and accountability.

Freedom of Expression Policy

This policy intends to satisfy the directives of the Minister of Advanced Education.

Gender-Based and Sexual Violence Policy

All members of the Alberta University of the Arts (AUArts) Community have a right to work and study in an environment that is free from any form of Gender-Based or Sexual
Violence.

Gender-Based and Sexual Violence Procedure

This Procedure is intended to provide guidance to the AUArts Community with respect to Formal Complaints of alleged Gender-Based or Sexual Violence by a AUArts Community member.

Graduate Faculty Procedure

Health and Safety Policy

Hiring Practices Procedure

Honorarium Payments Procedure

This procedure outlines the process for requesting, approving, and disbursing honorarium payments at Alberta University of the Arts (AUArts). Honoraria are voluntary payments made to individuals as a token of appreciation for services provided to the university for which fees are not legally or traditionally required. Honoraria are typically used to help cover costs for volunteers or guests speakers and may be considered taxable income.

Honorary Degree Procedure

Honorary degrees provide an opportunity for the institution to publicly honour exceptional and unique individuals of national and international stature whose accomplishments support the mission, vision, and values of AUArts and can serve as an example for our students, alumni, community and society.

Hosting Procedure

Indigenous Honorarium Payments Procedure

The purpose of the Indigenous Honoraria Guidelines is to provide direction for the remuneration (honoraria) and culturally appropriate gifts within the university context.

Information Security Policy

Intellectual Property Procedure

IT: Backup, Retention and Disposal Procedure

IT: Change Management Procedure

IT: Information Classification Procedure

IT: Malware Procedure

IT: Risk Management Procedure

IT: User Access Procedure

Legislative Compliance Procedure

The intent of this procedure is to address legislative compliance obligations in a practical manner for all aspects of AUArts operations.

Library Collection Development Policy

The purpose of the library collection is to provide inspiring and aspiring information to the Alberta University of the Arts community and beyond that deepens curiosity, encourages creativity, and advances critical thinking and inquiry practices on arts, craft, design, and media culture in line with the library’s vision and mission.

Liquor Services Procedure